Web based, secure, and accurate time tracking
Compliant tracking when using TSheets Manual Time Entry via the web using PC, laptop, tablet or smartphone*
When businesses win government contracts it's often essential for their timekeeping to be compliant with the Defense Contract Audit Agency (DCAA) regulations.
DOL and DCAA compliant contracts require daily time tracking, precise records with audit trails for all changes, extensive reporting, specific supervisor approvals and more, in the case of a DCAA audit.
Using Manual Time Entry, any TSheets account can be configured to be DOL and DCAA compliant. This can protect your businesses with all the timekeeping, management and reporting capabilities you need to comply with the regulations. It will help you track daily labor costs on a project–by–project basis and tackle one of the most complex areas of DCAA compliance by creating a detailed audit trail.
How else does TSheets help you stay DCAA compliant?
DCAA compliance requires daily time tracking by every employee and for managers to approve their hours—whether they are working on the DCAA contract or not. To make sure this happens, TSheets has added a new feature at no extra cost which sends daily email alerts to every employee to remind them to submit their hours for their manager's approval.
The DCAA calculates labor costs on the total number of hours your employees work—even if they are on a salary. This means you need to keep a close eye on everyone's overtime. At no extra cost you can set up automatic alerts from your TSheets account to let your administrators and employees know when your daily or weekly limits are approaching.
If an employee or manager edits a time card after it has been submitted, the DCAA wants to know who made the change, when it was made, and why. TSheets' Manual Time Card creates an uneditable audit log that provides a locked record of all the additions, deletions, approvals, and modifications that have been made to your employees' timesheets.
TSheets' powerful reporting system is easy to use and gives an instant overview of your hours broken down by client, project, team, and employee. The intuitive dashboard also shows who has submitted their time and which time sheets are waiting for approval. If you get audited by the DCAA, you can produce a record of all your time data at moment's notice.
Configurable approval users
Employee, supervisor, admin approvals
Audit trails of all modifications
Audit trails of timesheet corrections or adjustments
Time and date stamping on submissions and approvals
While it comes down to individual responsibility, error-free timekeeping of employees (even on the move) and accurate approvals of supervisors - staying DCAA compliant is possible, and made easier with TSheets.**
“From a time tracking point of view I think we are in a perfect position for a DCAA auditor to come in look at what we are doing. Because we are always working hard to ensure everyone is entering their time correctly every day.”Ken Malach
PRESIDENT AND COO, CRI Advantage
“Many timekeeping companies offer expensive and complicated packages and software that claim to be DCAA compliant, but that really only complicate the day-to-day tracking, management and reporting it takes to protect against audits in the real world. TSheets is different. It's easy for supervisors and employees to use and understand, while providing the pinpoint accuracy, record keeping detail and audit trail the government requires.” true story
“DCAA compliance means perfecting and standardizing the process of timekeeping all the way down the line, with instantaneous and accurate time tracking, management and reporting. TSheets allows companies of every size to fall in line seamlessly, without impacting their bottom line.”MIKE McNEW,
PRESIDENT AND CEO, McNEW & ASSOCIATES
*TSheets is currently not compliant when using TSheets' smartphone apps or Online Punch Card real-time tracking.
**While TSheets meets the material requirements of the FAR and DCAA for proper timekeeping, you should seek advice and proper council from a firm specializing in DCAA audit and compliance matters to ensure full compliance.