Time tracking and scheduling for healthcare and medical employees

Let employees focus on doing their best work—not worry about tracking hours worked or missing their shifts.

No credit card required

Anywhere access for the on-the-go healthcare workforce

From hospitals to hospice, in-home care to medical offices, TSheets time tracking and scheduling helps administrators, managers, and team members react faster. Have complete confidence in taking care of your clients and patients. We’ll take care of your business. TSheets is available on Android and iOS devices.

Features to manage teams, projects, and time off

Satellite icon.

GPS job tracker

Admins and managers can see on-the-clock employees in real time. Reassign work as needed and add transparency to work done.

Track how much time you spend at each location

Smart geofencing

Sometimes, we all need a nudge. Set up virtual fences around job sites to remind employees to clock in or out when they enter or exit.

Scheduling icon.

In-app scheduling

Create or drag-and-drop schedules from your desktop or the TSheets mobile app. Then assign employees to jobs, shifts, or projects.

Project tracking icon.

Project tracking

Track employee hours against specific projects to improve efficiency or readjust resources, deadlines, and budgets as needed.

Activity feed icon.

Activity feed

Keep everyone in the loop and prevent delays with an in-app activity feed. Team members can add notes to update one another.

Luggage icon.

Time-off tracker

Our PTO tracker takes care of employees, with automated accruals and predictive balances that help workers manage their time off.

TSheets scheduling and time tracking software on desktop.

How to schedule, assign, and track time for healthcare employees

Don’t let manual or haphazard scheduling and time tracking get in the way of work. If an ounce of prevention is worth a pound of cure, then TSheets time tracking and scheduling is just what the doctor ordered. Getting started is fast and easy.

  1. Sign up for a free 14-day TSheets trial—no credit card required. 
  2. Invite your employees to use TSheets.
  3. Go to Schedule. 
  4. Create daily or weekly schedules.
  5. Enter details like start and end times, job descriptions, and notes.
  6. Assign to individual employees or groups.
Mobile healthcare worker meeting her client in his house.

Time tracking for on-site and mobile healthcare employees

Administrative costs have been identified as the main source of waste in healthcare, according to a 2019 study published in JAMA. These costs add up to hundreds of billions of dollars every year. They include time and resources spent on billing insurers and public programs. Whether you provide patient care at your facility or in their homes, an automated time tracking solution for your medical employees can help:

  • Reduce human error.
  • Boost transparency with digital records. 
  • Ensure accuracy in payroll and billing.
  • Improve scheduling for efficient staffing.

FAQs about time tracking for healthcare

TSheets customers say they add, on average, 11% more billable time to their invoices just by tracking every second worked.1 They also say they save an average of three hours a week managing employee time.2

1Based on a survey of 924 businesses that use TSheets for invoicing and report billing more. On average, they report adding 11% more billable time to their invoices. TSheets conducted an internal survey in January 2018.
2TSheets surveyed 2,473 customers in the U.S. in September 2018, asking, "Are you seeing any savings in the time it takes to manage employee time since you started using TSheets?" Respondents had a choice of selecting No, 2 hours, 4 hours, 6 hours, 8 hours, 10 hours, or entering the number of hours themselves into a free text field. The average time saved was then calculated from these responses.

The TSheets Premium package includes GPS tracking. Upgrade to TSheets Elite to get geofencing added. We designed both features to keep mobile teams connected. Learn more about what employers and employees should know about location-aware technology.

TSheets offers full and flat-file integrations with almost 50 partners to make your work easier. Don’t see what you want on our list? Give us a call at 888-836-2720.

Get efficient, time-saving time tracking for healthcare and medical employees

No credit card required