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Free timesheet calculator

Calculate weekly or fortnightly employee timesheets with overtime and lunch breaks, or automate timesheet calculations.

Never calculate employee time data by hand again. This free time card calculator fulfills the needs of managers and hourly employees. After employees track time for the week, insert their hours worked to calculate their expected pay including their overtime and breaks.

TIME CARD CALCULATOR

Type of time card

Days in a week

Overtime after

Pay Rates

Base Hourly

Overtime rate

TIMESHEET DETAILS

Clock in

Clock out

Break

Total

Monday

0 hrs
+

Clock in

Clock out

Break

Total

Tuesday

0 hrs
+

Clock in

Clock out

Break

Total

Wednesday

0 hrs
+

Clock in

Clock out

Break

Total

Thursday

0 hrs
+

Clock in

Clock out

Break

Total

Friday

0 hrs
+

Clock in

Clock out

Break

Total

Saturday

0 hrs
+

Clock in

Clock out

Break

Total

Sunday

0 hrs
+

Clock in

Clock out

Break

Total

Monday

0 hrs
+

Clock in

Clock out

Break

Total

Tuesday

0 hrs
+

Clock in

Clock out

Break

Total

Wednesday

0 hrs
+

Clock in

Clock out

Break

Total

Thursday

0 hrs
+

Clock in

Clock out

Break

Total

Friday

0 hrs
+

Clock in

Clock out

Break

Total

Saturday

0 hrs
+

Clock in

Clock out

Break

Total

Sunday

0 hrs
+

Clock in

Clock out

Break

Total

Total Hours

0


Regular Hours

0

Overtime Hours

0

Total Gross Pay

$0.00

How to calculate your employees’ time

To calculate an employee’s time and pay, multiply their weekly hours worked by their base hourly rate. If an employee takes an unpaid lunch break, exclude those minutes from the calculation. If an employee is eligible for overtime pay, multiply any hours worked overtime by 1.5 or 2 times their base hourly rate. For even simpler calculations, use an automated timesheets system to do the math for you.

How to use the time card calculator

Here are the step by step instructions on how to use the time card calculator:

1. Select your time card details

First, you’ll need to set up the calculator. For each employee, select the type of time card and the number of days in their week. Select five days to see Monday to Friday. Or select seven days to see Monday to Sunday. Use the weekly time card to see one week of time. Or use the fortnightly time card to see two weeks of time entries.

 2. Add hourly and overtime rates

Next, select the employee’s overtime rule—whether they receive overtime pay for hours worked over eight in a day or 40 in a week. If the employee is not eligible for overtime, select “Exempt.” Then add the employee’s base hourly pay rate and select their overtime rate.

3. Add times worked—don’t forget overtime and breaks

For each day the employee worked, add their clock in and clock out times. Those should include overtime hours. For each day the employee took an unpaid break, add those minutes in the box provided. Unpaid break minutes are subtracted from the total time. As you fill in the clock in and clock out times, the tool calculates the employee’s total hours (regular and overtime) and total gross pay.

4. Download and save or print the data

Enter your email address in the box provided to download a CSV of your employee’s times worked. Then open the file in Microsoft Excel, Google Sheets or another application.

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